What you can store
A vault holds more than website passwords. The "+" button in the bottom right creates any of these:
| Type | For |
|---|---|
| Login | Credentials for a site or app, with URLs and a linked 2FA code |
| MFA | Two-factor codes, added by QR scan or by hand |
| Passkey | For passwordless sign-in |
| SSH key | Key pairs for server access |
| Secure note | Any text you would rather not keep in plain sight |
| Payment card | Bank and credit cards |
| ID document | Passports, licences and the like, with photos and expiry reminders |
Folders versus tags
These are often treated as the same thing. They are not:
| Folder | Tags | |
|---|---|---|
| How many per item | At most one | Up to five |
| Nesting | No, one level only | Not applicable |
| Good for | "Where it belongs" | "What it is like" |
For example: a work email account goes in the Work folder and carries the tags "frequent" and "important".
So: folders for the broad split (work / personal / finance), tags for the cross-cutting dimensions. Anything you want to slice two ways at once is a job for tags.
Eight built-in tags come with the app: social, finance, shopping, email, games, work, study and developer tools. You can rename and recolour them but not delete them; tags you create yourself can be deleted freely.
Tags come in fifteen preset colours, and KeyMe Pass suggests tags based on an entry's URL and name.
Favorites
A star on the item, with its own favorites page collecting starred entries of every type. Keep it for the handful you reach for daily — the value of that list is that it stays short.
Search
Once you have a lot of entries, search beats any amount of filing. The box at the top matches names, usernames and similar fields.
In practice: favorites for the daily few, search for the rest. Filing is mostly for your own peace of mind — there is no need to find the perfect folder for every entry.
Custom fields and field templates
When the built-in fields are not enough, add custom fields. If the same set recurs — say every membership card needs "number + expiry + support line" — save it as a field template and apply it next time.
⚠️ A template stores field names and types only, never the values. Applying one gives you a set of empty fields to fill in.
Attachments
Logins, secure notes, ID documents, payment cards, MFA entries and SSH keys can all carry attachments of any file type. Passkeys cannot.
Attachments use the cloud space that comes with membership.
Deleting, and the recycle bin
Deleted entries go to the recycle bin rather than disappearing, and can be restored at any time.
The recycle bin has no expiry and is never emptied automatically. Accidental deletions are therefore recoverable indefinitely — but clearing it out is something you do yourself (it supports deleting everything at once).
Permanent deletion also removes the entry's local files, such as document photos and attachments. That step cannot be undone.